---
title: "How to write meeting minutes"
canonical: https://candor.inc/minutes
author: Sarthak Singh, co-founder of Candor
date_published: 
date_modified: 
---

# How to write meeting minutes

This page lists guides to writing meeting minutes, including templates, formats, filled examples and rules for approval. It links to 23 pages, with versions for boards, committees, AGMs, HOAs, RWAs, PTAs, clubs, churches and schools. Copy the template that fits your meeting, then check your group's own rules for quorum, approval and signatures.

| Page | Short answer | Facts checked |
|---|---|---|
| [Meeting minutes template (free, copy and paste)](https://candor.inc/minutes/template) | Copy a short team MoM or a formal board and committee template into Word or Google Docs, with a filled example and guidance on approval. | 2026-11-04 |
| [Minutes of meeting (MoM) format, with an example](https://candor.inc/minutes/format) | Copy an office MoM template, a filled example and an email version. Learn how to number items and record decisions, owners and deadlines. | 2026-11-04 |
| [How to take meeting minutes: a step-by-step guide](https://candor.inc/minutes/how-to-take) | Prepare from the agenda, record decisions and agreed actions, then circulate a checked draft for corrections and approval under your meeting's rules. | 2026-11-04 |
| [Meeting minutes examples: 4 filled-in samples](https://candor.inc/minutes/example) | Copy four fictional meeting minutes examples for a team, project, Indian company board or committee vote, with checks before you use them. | 2026-11-04 |
| Board meeting minutes: format, template and what must be recorded | Copy a board minutes template for attendance, quorum, conflicts, resolutions and votes. Check UK, Indian and US rules for signing and retention. | 2026-11-03 |
| Committee meeting minutes template | Copy a committee minutes template and filled example with motions, movers, seconders, votes, actions and recommendations to the parent board. | 2026-11-03 |
| AGM minutes: format and template for an annual general meeting | Copy an AGM minutes template for reports, elections and votes, with India society and UK charity variants. Check your bylaws and applicable law. | 2026-11-03 |
| HOA meeting minutes template (board and annual meetings) | Copy board and annual HOA meeting minutes templates, with a filled example and state-law checks for votes, owner access and closed sessions. | 2026-11-03 |
| RWA and housing society meeting minutes format (India) | Copy an RWA or housing society MoM template and a filled repair example. Check quorum, signatures and approval against your state law and bye-laws. | 2026-11-03 |
| PTA and PTO meeting minutes template | Copy a PTA or PTO minutes template for general and board meetings, with a treasurer's report, fundraising motions, votes and volunteer follow-up. | 2026-11-03 |
| Club meeting minutes template (sports, book, hobby clubs) | Copy a club meeting minutes template and worked example, with spending approvals, election results and steps for sharing the draft. | 2026-11-03 |
| Nonprofit board meeting minutes: template and best practices | Copy a nonprofit board minutes template and completed example, with IRS guidance on documentation, conflicts and executive pay, plus notes on closed sessions. | 2026-11-03 |
| Small business meeting minutes: a simple template | Copy a one-page minutes template and a worked example. Know when simple team notes are enough and when company meeting rules need a separate check. | 2026-11-03 |
| Church meeting minutes template (council, vestry, members' meetings) | Copy a church council, vestry or members' meeting minutes template. Record decisions and spending limits; follow church rules for confidential matters. | 2026-11-03 |
| School staff meeting minutes template for teachers | Copy staff and department meeting minutes with action owners and deadlines, plus separate parent-teacher notes and guidance on student information. | 2026-11-03 |
| [How to record action items in meeting minutes (and get them done)](https://candor.inc/minutes/action-items) | Use one owner, a checkable action, due date and status. Copy the MoM template, confirm commitments, and carry unfinished work forward. | 2026-11-04 |
| [Meeting minutes vs meeting notes vs transcript: what's the difference?](https://candor.inc/minutes/minutes-vs-notes) | Minutes are a meeting's formal record, notes help people follow up, and a transcript records speech. See the same discussion in each form. | 2026-11-03 |
| [How meeting minutes are approved, corrected and signed](https://candor.inc/minutes/approval) | Circulate a draft, settle corrections, record approval and obtain the required signatures. Includes a minutes template and jurisdiction-specific limits. | 2026-11-03 |
| Are meeting minutes a legal requirement? What must be included | UK and Indian companies must keep specified minutes. US and society rules vary. Check contents, signatures and retention, then copy the template. | 2026-11-03 |
| Best free apps to take meeting minutes in 2026 | Use Google Docs or Word for manual minutes, or compare five AI note takers by free limits, processing and bot use. Includes a copyable MoM template. | 2026-11-03 |
| [How to turn a Zoom, Teams or Google Meet transcript into minutes](https://candor.inc/minutes/from-transcript) | Export your meeting transcript, check decisions against the recording, and draft minutes with this copyable template and AI prompt. | 2026-11-03 |
| Can you record a meeting to take minutes? Consent and good practice | You can record for minutes if law and policy allow it. Get required consent before capture and set separate retention rules for audio and minutes. | 2026-11-03 |
| [How to write a minutes of meeting (MoM) email, with a template](https://candor.inc/minutes/mom-email) | Send a MoM email with a clear subject, decisions, an action table and a correction deadline. Copy a client, internal team or vendor template. | 2026-11-03 |